You are currently browsing the tag archive for the ‘time management’ tag.

I’ve never thought of myself as a particularly organised person. I know I’m process driven, because I think order helps the balance of getting stuff done, but in the last few months I’ve been thinking a lot about the role organization plays in doing something successfully.

ruff kaida performing at ZMAs

In February we (as in Media 365) co-produced yet another good Zambian Music Awards (I’m anxious for it to go online to share the link with all that missed it and embrace the talent of our local artists), approximately a month later the ZNBC Born and Bred Music Video Awards happened. There was a lot of talk, both on social media, and in ‘real life’ comparing the two shows. For the record I think Born and Bred really stepped up their game this year, and it wasn’t such a bad show.

And for all the people commenting negatively about it, the fact of the matter is you watched the entire show, so if we had people ratings, the show would still have been a ratings success!

I do think it’s important that we’re constantly learning and improving and maybe that’s why I’m not so ready to bash ZNBC for Born and Bred. I don’t think they really took into consideration the points raised at their stakeholders meeting in 2012, I do think they did a better job at acknowledging that if the ZMAs could do it, there was no reason why BnB couldn’t be better. And that needs to be applauded. I’m yet to understand why people in Zambia (and yes I’m generalising because it’s more of the norm than I care for) are so full of hate and malice. So quick to criticise and cut people down. I hope this year being 50 years of independence we’re learn to let go of our own issues (because the issues are with the person hating and fixating on the negative) and learn to embrace and support each other – it can be done, while there was some very quiet corners regarding Love Games and Freddy (repping M365 of course) winning an AMVCA (that’s for another blog), there was also overwhelming support from Zambians across the country and indeed the world. We can support each other, but there is still way too much hateful vibes from ourselves – what’s up with that?

Love Games wins at AMVCA

Anyhoo back to the matter at hand, when I watched the 3+hour Born and Bred Award show (it was unnecessary to be that long), their issues were easily fixed and somewhat minor, although they made all the difference to the show and the viewers experience (especially the at home viewers).

I can’t underscore the importance and need for planning and having the resources to enable you to get going with stuff. ZMA planning started months ago – and even that was too late. Realistically I think to put on a really amazing show you should start planning at least 6 months in advance. You have to remember that first and foremost it’s a show. And there is so much that goes into a show – Costumes – Cleo Ice Queen, Salma, they all had outfits made specifically for their performances.

Cleo Ice Queen channeling her inner Beyonce

Salma remixing old classic Mate

The choreography, the actual performance – Roberto had a pianist and violinist perform the musical arrangement for Good Woman (and it was originally supposed to be a string quartet – all female – yeah, hard one to find in Zambia, especially with only two weeks to the show! lol).


And stage design and lighting design? All those elements can’t be rushed. And ZMAs didn’t even have those six months but still pulled off a pretty decent show.

Then it’s about rehearsals. I think the artists at the ZMAs pretty much hated us for their constant rehearsals – the last two days they spent entirely at the venue rehearshing and rehearsing to get everything right. And I’ll give them credit because it would have been easy to be lazy about it and leave, but they committed to the rehearsals. And they received and welcomed feedback, which showed in their final performances.

The rehearsals were important for a number of reasons. The artists were performing live so they needed to rehearse to get that right – especially important for the singers. They needed to know their marks – the cameras needed to know their marks. I laughed the other day when we had some talent in the office who complained we ruined TV for them when I explained that rarely is anything spontaneous because camera, sound, lighting, producers all needed to know what the person in front of the camera was going to do at every moment to ensure it worked technically.

You’ve seen previous shows on TV (ehem ZNBC) where the camera didn’t follow an artist because the camera team didn’t know the artist was going to move off that mark – probably because they didn’t rehearse before hand. Each performance, each guest presenter, everything was timed. I’m not sure how the guest presenters on the BnBs managed to go so off script so often but I don’t see why that should have happened… perhaps it was the selection of presenters… I don’t know. There just seemed to have been a lot of issues due to timing and control of that time (I won’t speak to the non-live performances, think we all have a problem with that – though ZNBC said their audience for the show – the kids (who couldn’t afford to attend the show even if they wanted to) didn’t have a problem with lip syncing… alrighty then). I think if they could have got all their marks on their running order, we would have seen a notable difference just from that…

Generally this issue of time and allocation of it seems to be a common problem in Zambia. I recently started going for driving lessons – I figured with a bit of downtime on my hands I really ought to become compliant with the laws of the country. It is easy to drive around without a license but not only is it illegal, it’s also nerve wrecking to be dodging the police! I was shocked to find that you can rock up any time you feel like it and wait for an available instructor. For some of us who actually have time sensitive lives, this way of operating is really frustrating.

Finally I asked the owner of the driving school – who interestingly enough is quite hands on with how it’s run – why they simply didn’t allocate time slots to each student. She seemed nervous, but the way I see it, we (Zambians) need to start respecting time, there are only so many hours in the day. If we commit to something, let it be in an organised fashion. If I book my driving lessons for 10-11am then I need to be there during that time or I lose my slot, and therefore my money. Would we not follow that procedure? And for us more controlling people, we’d prefer services like that, because I can still plan my day around it. Right now, my driving lessons might only be for an hour, but I could be out of the office for over 2 hours as I wait for an available instructor or car. Doesn’t make sense to me. It’s the same thing with the driving test. All the driving schools rock up at the same time and convince the examiner to let their school go first. But surely again, each school can be given an allocated time and limit? It’s just more structured, and more organised.

Somehow it seems we just like to live in chaos for no reason… oh but then again, it’s in chaos that other businesses thrive I guess…

Wish me luck as I take my driving test next Tuesday! I so need to pass… I don’t do well with failure…

The reality of working and living in Zambia is finally hitting home – big time. When I first moved back, just over a year ago, I loved the fact that I had a work-life balance – well, that I had a life altogether!

But now I realise that I might have more of a life and less of a career. Welcome to Africa they say, or my personal favourite TIA (This Is Africa). Time is anything but of the essence. You can spend days on end waiting for feedback, approvals, quotes, suppliers showing you their work, and anything else you need to actually make anything happen.

We signed a contract with a new client in January, which was supposed to end at the end of July, out of the four deliveries, we have just delivered on one thing, while we wait in vain for feedback to allow us to move forward – the downside of being consultants or an agency, you can’t move ahead without an approval to do so!

This waiting game means that you lose the momentum, and in some cases the drive to do it. My boyfriend laughed at my two hour gym sessions – saying it would be hard for me to find the time to do it during the week – but the joke’s on him. I can take 2 hours off – say lunch time to be on the safe side (as if), and still come back to find myself still waiting.

Yesterday someone remarked that working in Zambia is like being on holiday. Yes that it is. But the frustrating thing is that once they give their approval, they expect the product/service to be delivered the next day! Really?

And this is why I think it is important to run a business with products or services you control – because you’ll have the time to!

But seriously if this behaviour of slow moving work-place environments continues is it no wonder we’re lagging behind in development (when we used to be ahead)? Or that employees are unmotivated to function productively?

I am glad I can go spend hours in the gym, or wander the mall at lunch time, or not work on weekends etc but you know what they say about an idle mind (and idle hands!). Plus it breeds frustration on my part. I’m not used to not doing stuff, not using my brain, not… functioning. But now that I’m getting used to this sad reality, I’m working on using the time constructively – not just seeing what’s going on online (besides I keep finding stuff on Kim-Ye, which is just boring), or catching up on twitter and facebook, I’m using it as an opportunity to develop my own stuff – stuff that is time-dependent only on me.

No point in sitting around complaining is it? The world is our oyster and only we can determine our future and our legacy – go out and take it!

Time is something we never seem to have enough of. Recently I found out that a project that I have been working tirelessly on for the last 12 months is going to miss its deadline because some of the key players have spent time on what the finer points. Today I found out that my key artist for the project is going to be unavailable for the times we currently have to do that part of the project. I’m extremely frustrated that because nothing was done in a timely matter the whole timeline and project has been shot to hell. And there’s nothing I can do about it.

It’s interesting how the private sector works to a deadline but in the public sector the urgency isn’t quite there, it’s a wonder they get results. Luckily in this case because the project is so popular, I don’t think the time shift will be that big a deal, but I do think there’ll be a limitation on the impact.

This is why I’m not such a huge fan of the investment into evaluation. If the evaluation has already shown the success of a project and no additional funding comes for it, what was the point of the half a million dollar evaluation? Might as well have completely put that money into the project implementation.

At the end of the day, I’m just happy that the project is going to happen (fingers crossed, the contract isn’t yet signed). But I’m also looking into the future for the next project, if it takes this long to get it off the ground, better start working on funding for the next phase of the project. Oh wait, won’t they want the evaluation results first?

Ok so this following my personal legend inspiration that I had a week ago is rather daunting. I’ve actually set up a workspace in Huddle to manage this journey. I’m actually scared of the whole prospect. I think I need to commit to more prayer and listening to my heart because right now, I’m not quite sure about what I’m doing.

But I have done a to-do list and given me a timeline to complete it all. Actually the timeline was forced on me so I didn’t have much choice but to get my butt in gear. Sometimes that’s what we have to do, put together a timeline, no matter how unrealistic and just get on with it.

Well I’m not ready to announce what these steps are towards following my personal legend, I do want to give you a heads up that I’ll be launching a new site in April – in addition to this one. Now I just need to get this digital strategist to show me why I should work with him on it – not really sure what he’s planning on bringing to the table, but I’ll hear him out. You never know…

Alright, time for me to head off to work now, before I get even more depressed by how much I still have to do…

Have a good day people, stay blessed and make it count.